What begins a successful trip, an example of a vacation? No, not with a beautiful stewardess on the plane (which is also, of course, nice in itself). A successful trip begins with its planning, as well as a clear understanding of how much money you can spend on such a vacation.
Budget planning is not boring, it is necessary, and also very exciting – your goal is to bring your desires into harmony with your financial capabilities.
The same in procurement. Company X plans to expand its production, which means it needs to purchase a lot of materials and components in order to release the planned quantity of products by date N, ship it to the market in a timely manner, and eventually get an increase in profits. The beginning and the key to achieving the result is the Procurement Plan. Procurement planning, as an important part of a single system, is provided by a separate operating system module (APS Budget).
This means that we are preparing and calculating data on the basis of what purchases we need to make for the successful expansion of production. We go to the APS SMART system in the modules menu (between the Analytics module and Warehouse / Residue Monitoring) we see the Budget Plan. By pressing the “Budget Plan” module button, two menu items open:
- Budget plan;
- Import Budget Plan.
In the “Budget Plan” window displays a table of the budget plan. The table is formed depending on the assigned value in the “budgeting period” setting (year, quarter, month).
What operations with this table of the budget plan we can do:
- “Create a plan” – where we will create our plan or where (in the modal window “Import of the budget plan”) we will upload our prepared data;
- “Update plan” – the plan is updated (values in the fields of the budget plan, reserve / fact / balance), the reserve, fact and balance are recalculated;
- “Upload template” – the Budget Plan template is downloaded in Excel format, taking into account all the required data: company, budget items, budgeting periods, etc.
In addition, we see information about the “Last Plan Update Date” in d / m / g – h / m / s format, which is updated every time after a successful import of the template.
And there is also a “Filter” tab, where you can “filter” by “budget year”, by “budget item”, “group of companies” for which budgets were created. Very convenient function “filters”.
Successfully created Budget Procurement Plan can be imported into the Excel format and work with it separately.
What else is important is the connection of the budget plan with bids and tenders, incl. automatic calculation of planned budgets relative to the approximate cost of the nomenclature of applications.
In a special modal window “Binding to the Budget Plan”, the user displays:
- “Nomenclature” (the name of the position is displayed, which the user links to the budget plan);
- “Estimated Cost” is a value that is the value of the position that the user links to the budget plan;
Table of the Budget Plan with the possibility of bindings / otvyazok positions of the application to the budget plan and with the recalculation of the balance of the reserve.
At the same time, links are maintained with the “Group of Companies” for which budgeting takes place, the “Budget Article”, and the “Budgeting Period” (year, quarter, month), the Budget itself, and its “Remains” in the case already conducted by the tender purchases for some of the items. Those. if the tender has already taken place, this information will be automatically recalculated and displayed in the Budget Plan. Cool? We think so too.
And yes! Of course, we took into account the possibility / impossibility of the right of access to such serious things as finance – only the author of the application has the right to bind the positions of the application to the budget plan!
We wish your plans to be feasible, and all your desires coincide with your capabilities, and the APS SMART system will become your reliable assistant in this business!